Fonds AR134 - Administrative Registrar fonds

Title and statement of responsibility area

Title proper

Administrative Registrar fonds

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  • Architectural drawing

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Dates of creation area


  • 1920-2005 (Creation)
    University of Victoria (B.C.). Administrative Registrar

Physical description area

Physical description

19.1 m of textual records

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Archival description area

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Administrative history

The Registrar's Office was originally established in 1963 with responsibility for acting as university secretary, and student registration and records. In 1976, the functions were split into two offices: Registrar (secretary to Board and Senate), and Administrative Registrar (student records). The office is responsible for registration, admissions, and student records of all under-graduate and graduate students. The incumbents have been: Dorothy Cruickshank, 1963-1964; Ronald R. Jeffels, 1964-1967; Ron J.P. Ferry, 1968-1976; Gordon J. Smiley, 1976-1987; Cledwyn Thomas, 1988-2005; Lynda Wallace-Hulecki, 2005-2009; Lauren Charlton, 2009-2016; Nicole Greengoe, 2016-present.

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Administrative history

The Registrar's Office was established in 1924 to administer admissions, and maintain student records. The incumbents were: E. Howard Russell, 1912-1927; John Marr, 1927-1930; Walter H. Gage, 1930-1934; Jeffree C. Cunningham, 1934-1945; and Dorothy M. Cruickshank, 1945-1963.

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Custodial history

Scope and content

The fonds consists of: general office files 1963-1972; statistics 1963-1978; application statistics 1987-1992 examinations 1963-present; student records from Notre Dame University (B.C.), 1957-1978; student records from Victoria College and the University of Victoria 1920-1984; and unclaimed diplomas 1963 - 2005.

Notes area

Physical condition

Immediate source of acquisition

Unclaimed diplomas 1963-1997 and 1998-2001 transferred from the Office of the University Secretary in 1999 and 2006. All other records transferred from the Administrative Registrar beginning in 1977.


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Restrictions on access

Examination questions are open. All requests for access to student records must be reviewed under FOI legislation before access is granted.

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File list available.

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  • English

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